How to write a statement correctly

Why applications are needed

To get a job or leave her, get a passport and a certificate from the tax, arrange a divorce and take a loan, you need an official document. Such a document is most often a statement – a simple way to confirm your intention in writing.

The form of some applications is unified. But most can be written arbitrarily. True, there are certain requirements for registration here as well – a tradition has developed. Just about such requirements and there will be a speech.

How to apply

The application can be written by hand or printed on A4 sheet. In some cases, the application must be written on a special form. For example, when submitting documents for a passport or for registration of IP.

Even if you type the application on the computer, after printing, be sure to put your own handwritten signature. Without it, the document is considered invalid.

General rules of registration

The general requirements for written appeals are set forth in Federal Law No. 59 “On the Procedure for Considering Appeals from Citizens of the Russian Federation”. Based on it, as well as from generally accepted business practices, the application consists of five requisites:

1. Information about the addressee and the applicant.
2. Title of the document.
3. Formulation of a request or proposal.
4. Date of application.
5. Signature.

Information about the addressee and the applicant

In the upper right corner, you must indicate to whom this application is intended and, in fact, from whom it is.

Destination Information

Since the application is an official document, then we write it not just to a person from the street, but to an official. Therefore, we must specify:

1. The post of the addressee.
2. Name of the organization.
3. His name, patronymic and surname.

The name and title of the addressee should be written in the dative case (we ask ourselves the question “to whom?”). For example, the director Petrov or the rector Ivanova.

Information about the applicant

In the information about the applicant, it is usually enough to indicate your name and surname. When necessary, you can add an indication of the position or status. We indicate these data in the genitive case (asking ourselves “from whom?”).

There are often disputes about whether it is necessary to put the preposition “from” on the applicant’s line. So, how correctly: “Ivanova Maria” or “from Ivanova Maria”? Both options are acceptable.

A traditional form is writing without a preposition. But try to read the whole sentence – a number of names and surnames sound rather confusing. With the pretext of such a problem does not arise: it is immediately clear who and from whom.

Title of the document

It would seem that the difficult thing is to just write a “statement”. However, here there are some nuances. The most frequent question: with a big or small letter to write this word? There are three possible variants of writing.

1. With a lowercase letter at the beginning of the line and with a dot after the word

The traditional way of registration. In this case, the information about the addressee and the applicant and the name of the document are considered one proposal.

2. With a capital letter without a dot at the end

When you write the word “statement” in the center of the sheet, it becomes the title of the entire document. And the same rule applies to it as to other headings: the first letter is uppercase, and in the end there is no dot.

3. Capital letters without a dot at the end

Here the same rule applies as in the previous paragraph. In the center – the title of the document, then the point in the end is not needed. This variant of writing is usually found if the text is typed on a computer, and not written by hand.

Formulation of a request, complaint or proposal

This part begins with a red line. You write the statement for a specific purpose and are here to explain what exactly you want from the addressee. Describe the reason for the appeal, your request, arguments.

The wording is not limited to any rules, but vernacular here will look out of place.

Try to adhere to the official business style. Express your thoughts simply and concisely.

To justify the validity of your request, you can attach additional documents to the application and refer to them in this part.

Date of application

Usually the filing date is specified immediately after the statement of the application is formulated and aligned to the left.

Also, the date can be specified immediately after the document name.

Signature

The signature on the application is always put manually, even if everything else you have issued on the computer. It aligns to the right.

Samples of statements

From theory, let’s move on to practice and consider the features of filing the most common applications.

Application for a job

According to the law, you do not need to write an application for employment. But sometimes you may be asked to write it for reporting or data collection, so as to draw up a job order based on this document.

The addressee can be the head of the organization or the head of the personnel department. In the text of the application, indicate the prospective position and the date of employment.

In addition, you can list the documents that you submit along with the application: TIN, work record book, certificate of compulsory pension insurance, diploma, military registration documents.

Application for regular paid leave

It is a request to provide an annual paid vacation. The application should be written in the event that your organization does not have a vacation schedule or if your schedule is scheduled for the wrong time in the schedule.

The application for leave must be submitted two weeks before the date of the alleged withdrawal.

Application for maternity leave

This statement is written by women before they leave for maternity leave. The text necessarily indicates the duration of leave, according to the dates from the hospital sheet of the women’s consultation. By the way, the latter should be attached to the application.

Application for a holiday at own expense

In this case, the employee asks for a few days off without pay. Additional documents can be attached to the application, confirming that administrative leave is really necessary.

When you are going to take a few compensations, for example, for family reasons, you also need to write an application for leave without pay. The second option is to write an application for a day off on the basis of paid leave.

Application for dismissal

The employee asks for the termination of the employment contract between him and the employer. In the reasons you can indicate that this dismissal at will, by agreement of the parties or at own will without working off. About the nuances of the competent drafting of the application for dismissal from Layfhaker there is a separate article.

Application for academic leave

Academic leave is granted in exceptional cases: for health reasons, difficult family circumstances or other reasons. Therefore, the application should not only ask for leave, but also explain why it is for you.

Please indicate the availability of additional documents. For example, certificates from the hospital.

Application for transfer to another faculty

When a student is transferred from one faculty to another, there is usually academic debt due to discrepancies in training programs. Therefore, in addition to the request for transfer, your application must contain a promise to hand over all missing credits and exams.

Statement to the police

If you become a witness or a victim of a crime, you must immediately inform the police about it. And it’s better not to postpone the matter in the long run: finding the culprit in the course of time and proving his guilt becomes more difficult.

An application to the police can be submitted either in oral or written form.

This means that you do not need to write a statement yourself. You just need to go to the nearest police station and talk about the incident to the duty officer. He will make a protocol, which you will only have to sign.

But if for some reason you can not go to the department, draw up the appeal yourself. In this case, you need to consider the following points.

1. As the addressee of the application, indicate the name, patronymic and surname of the head of the police unit (if possible, write his position and rank).
2. Anonymous applications are not accepted for consideration. So, you must not only indicate your name, but also the address of residence and contact phone.
3. In the main part, you need to accurately and in as much detail describe the events: the time, place, circumstances of the crime (the number of criminals, the sequence of their actions). If you suddenly become a victim of a robbery, describe what was stolen from you, and indicate the value of the stolen property.
4. At the end of the application, indicate the essence of your requirements. For example, to track down criminals and bring them to criminal liability.

The decision on the application is made within three days. But in exceptional cases, the term can be transferred for 10 or 30 days. At the end of this time, the police either initiate a case or issue a decision on the refusal. In the latter case, the refusal can be appealed in the prosecutor’s office.